Agreement on Orientation Regulations for Student Societies 2026

Background

Orientation Regulations for Student Societies 2026 (“Orientation Regulations”) is written by Centre of Development and Resources for Students (“CEDARS”). The Orientation Regulations governs all matters related to Student-led Orientation Activities.

Student Societies aiming to organise Student-led Orientation Activities shall submit the Agreement on Orientation Regulations for Student Societies 2026 (“the Agreement”) as a pledge of adherence to the Orientation Regulations.

Only the Student-led Orientation Activities of the Student Societies that have duly fulfilled the requirement stipulated in the Orientation Regulations shall be posted in the List of Officially-Acknowledged Student-led Orientation Activities ("the Official List") for new students’ reference.

Student-led Orientation Activities included in the Official List are allowed to book campus facilities/equipment and to use the University’s resources during the Orientation Period. Organisers, helpers and participants shall bear their own risks and consequences for engaging in Student-led Orientation Activities that are not on the Official List.

Deadline: 29 May 2026

Enquiries:
Centre of Development and Resources for Students -Campus Life Section

Email: orientation@cedars.hku.hk

Phone: 3917 2305

General Information

Name of Student Society

Type of Student Society

Full Name of President/Chairperson

UID of President/Chairperson

Whatsapp Number of President/Chairperson

Personal Email of President/Chairperson

Student Society Email Address

Please ensure that the email address listed in the CCSO record for your society is up to date.

Agreement on Orientation Regulations for Student Societies 2026

Our Student Society hereby declares and affirms our full understanding and acceptance of the "Orientation Regulations for Student Societies 2026", which serves as the governing framework for Student-led Orientation Activities. We pledge to adhere to the provisions outlined in the Orientation Regulations, ensuring that our activities are conducted in compliance with the following policies, statements, guidelines or regulations:

Orientation Regulations for Student Societies 2026

Civility on Campus

Code of Conduct for Student Organisations

Disposable Plastic Free Campus Policy

Equal Opportunity Policy

Hall Orientation Guidelines (Applicable to Hall and College Students’ Associations only)

Intellectual Property Rights Policy

Privacy Policy Statement

Procedures for Handling Discrimination/Harassment Complaints

Safety and Health Policy

Smoking Free Campus

Sustainability Goals and Policy

Signature of President/Chairperson

Please sign above

Supplementary Information

Personal Information Collection Statement

Our Student Society understands and agrees with the following statements:

CEDARS undertakes to comply with the requirements of the Personal Data (Privacy) Ordinance to ensure that personal data kept are accurate and secured.

The information provided in this form will be used by CEDARS during the Orientation Period, including but not limited to sending out updates, event invitations, surveys and other communication, promotion and publicity materials. Photos, videos and event recordings taken at the events organised by CEDARS will be used for its reporting, publicity, compliance with laws, rules and regulations, and other related purposes.

Your personal data will be kept confidential and handled by the authorised staff and data shall be transferred to other parties only for the above-mentioned purposes.

Under the Ordinance, individuals have the right to request access to and correction of their personal data held by the University. Should you wish to access or correct your personal information held by us, please present your enquiry or request to orientation@cedars.hku.hk.